Build a clear, print-ready A4 quote: the work, the price with VAT, any deposit, what is and is not included, and a line telling the customer how to accept. Free, no sign-up, and kept only in your browser.
Describe the job and price it line by line. The quote updates as you go.
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Work and materials
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Your business name
| Quote no. | Q-001 |
|---|---|
| Date | 23 October 2026 |
| Valid until | 22 November 2026 |
Quote for
Customer name
| Description | Qty | Price | Amount |
|---|---|---|---|
| Labour: bathroom refit, 2 days | 2 | £320.00 | £640.00 |
| Bathroom suite and fittings | 1 | £1,150.00 | £1,150.00 |
| Tiles and adhesive | 1 | £185.00 | £185.00 |
| Subtotal | £1,975.00 |
|---|---|
| Total | £1,975.00 |
To accept this quote, reply in writing before 22 November 2026, or sign below.
SignedNameDate
A quote is a promise to do the work for an agreed price. An estimate is your best guess at what it will cost. That is how Citizens Advice explains it to homeowners, and it is what your customer will be told if a bill comes in higher than they expected.
On a quote, Citizens Advice tells customers a trader cannot charge more than the quoted price unless there is a good reason: extra work the customer agreed to pay for, or an obvious mistake in the price. Citizens Advice also says your costs going up after you quoted is not a reason to charge more. On an estimate, the customer can dispute a final bill that is a lot higher, and the test is whether the price is reasonable given the estimate and what changed.
Two parts of the law sit behind this. Under the Consumer Rights Act 2015, section 50, what you say or write to a customer about the work can become part of the contract if they rely on it. Where no price was fixed at all, section 51 says they pay a reasonable price, and no more.
So decide before you send it. If the price is fixed, call it a quote and make the scope tight. If you cannot know until the floor is up, call it an estimate, say why, and say how you will charge for the unknowns, such as a day rate for any rot found under the boards. The generator heads the page "Quote"; if you are giving an estimate, say so in the notes. This is general information, not legal advice.
A vague quote is where a lot of arguments start. "Refit bathroom, £4,500" leaves both of you guessing about who supplies the tiles, who moves the radiator, and what happens to the old suite. Write the scope as if a stranger had to price the job from it.
No law sets how much deposit a trade can ask for. The common sense test is that it should cover what you have to spend before the job starts, mainly materials ordered for that customer, and not much more. A homeowner asked for half up front on a labour-only job will reasonably wonder why.
Enter a percentage in the tool and it works out the deposit from the total including VAT, and the balance left to pay. Say on the quote what the deposit is for and when the balance is due.
If you are VAT registered, HMRC treats most deposits as advance payments: VAT on the deposit is due when you receive it, not when the job is finished (VAT Notice 700, paragraph 14.2.3). Ask your accountant how your scheme handles it.
A deposit does not survive a cancellation inside the 14 days covered below. If a homeowner cancels in time, you must refund what they paid, deposit included, within 14 days of being told (regulation 34). You can keep a proportionate amount only for work already done at their express request, made the right way (see below).
If a homeowner agrees to your quote while you are standing in their house, they can usually cancel within 14 days, for any reason. The same right can apply to a contract made entirely by phone, email or online. That comes from the Consumer Contracts Regulations 2013, which call these off-premises and distance contracts. For a service, the 14 days run from the day the contract is made (regulation 30). It covers consumers only, not business customers.
For a contract agreed in the customer's home, you must give them the cancellation information and a cancellation form, on paper, or by email or another durable medium if the customer agrees, before they are bound (regulation 10). The Regulations include model wording and a model form you can copy. The generator does not produce these, so attach them to the quote yourself.
The cancellation period stretches by up to 12 months (regulation 31). The customer can cancel late and owe nothing for work done (regulation 36(6)). On a contract agreed in their home, failing to give it is also a criminal offence (regulation 19).
You need the customer's express request first, and for a contract agreed in their home, in writing on paper or email. If they then cancel, they pay a proportionate amount for the work done so far. Once the work is finished, and they acknowledged they would lose the right, they cannot cancel.
A visit the customer asked for to carry out urgent repairs or maintenance, though not extra work you sell while there (regulation 28). Off-premises contracts of £42 or less. Building a new house. Business customers.
A VAT-registered bathroom fitter quoting a homeowner. Labour for strip-out and refit: 6 days at £300 = £1,800. Sanitaryware and brassware: £1,240. Wall and floor tiles, adhesive and grout: £560. Skip hire: £280. Net £3,880. VAT at 20%: £776. Total £4,656.
Deposit at 25% of the total: £1,164, which covers the suite and tiles being ordered. Balance on completion: £3,492. Valid until 30 days from the quote date.
Included: removing and disposing of the old suite, boxing in pipes, silicone and making good. Excluded: painting, replacing the floor joists if rot is found (charged at £300 a day plus materials, agreed before the work goes ahead), and electrical work beyond replacing the extractor fan like for like.
The quote was agreed at the kitchen table, so the fitter attaches the cancellation information and form. The customer wants work to start in a week, inside the 14 days, so they also sign a written request to start early.
When the job is done, the same figures go onto an invoice. The invoice generator opens with the same lines. It has no deposit line yet, so note the £1,164 already paid and the £3,492 balance in the Notes box.
Once the customer accepts it, a quote is usually the basis of the contract, and Citizens Advice tells customers a trader cannot charge more than the quoted price without a good reason. What you say about the work can also become a contract term under the Consumer Rights Act 2015. For anything contentious, take advice from a solicitor.
A quote is a fixed price for the work described. An estimate is a best guess that can change, as long as the final bill stays reasonable. Use the word that matches what you mean.
No law sets a period. 30 days is common for trades; shorter makes sense when material prices are moving. If a customer accepts after the date, check your costs and reissue the quote rather than honouring an old price by accident.
If you are VAT registered, yes. Show the VAT and the total. For homeowners, the total including VAT should be the price they see. If you are not registered, do not add VAT; the price you show is the total.
There is no legal limit. Most customers accept a deposit that covers materials ordered for their job. Put the amount and what it is for on the quote, and remember a homeowner who cancels within 14 days gets it back.
A homeowner who agreed in their home can usually cancel within 14 days without giving a reason, and the same can apply to a contract made entirely by phone, email or online. Business customers have no such right unless your terms give one.
It is free with no sign-up. Your quotes are saved in your own browser on this device, and nothing is sent to us. Save a PDF of every quote you send.
Yes. Once the job is done, the same line items go onto an invoice. Use the invoice generator, which also handles CIS and the construction reverse charge if you subcontract.
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